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Northamptonshire Sport Privacy Policy

This privacy policy describes how and why Northamptonshire Sport obtains, stores and processes data which can identify users. We may update this policy from time to time and shall indicate on the website when changes have been made.

Information Collected

Information is collected from users when they register with us, or when they contribute to or use some of the advanced features of the software. The information we collect is clearly set out on the web page on which we collect it. In addition, we may also collect a user's IP address and use cookies unless they have configured their web browsers not to accept them.

We collect information so that we can personalise our user experience of the software, assist their use of the software and improve the software generally. Depending upon a user's selections for our data protection questions (such as newsletters, notifications and updates) we may arrange for information to be sent about related products and services from us and our partners. Users may update their answers to these questions at any time.

Who is Information Disclosed to?

We will only pass on information about individual users (as opposed to anonymous aggregate information) to our partners to enable us to perform services requested by users or with users' prior consent. Partners include other sport and physical activity organisations such as County Sport Partnerships and National Governing Bodies of Sport.

If users give their consent, we will pass contact details onto our partners who may then occasionally send communications to you to provide information, offers and services that may be of interest to you.

In certain circumstances we may need to disclose information about users if they breach this privacy policy or if they breach the terms of use. We may also disclose or access their account if required to do so by law or by any governmental body.

Web browser cookies

Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

Read Northamptonshire Sport's full Cookie Policy.

Financial Information

Northamptonshire Sport collects and uses Users personal information for the following purposes:

  • To personalise user experience: we may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
  • To improve our Site: we continually strive to improve our website offerings based on the information and feedback we receive from you.
  • To send periodic emails: the email address Users provide will only be used to respond to their enquiries, and/or other requests or questions.

Data Protection

Users' information will be held by Northamptonshire Sport in accordance with the Data Protection Act 2018.

Users ultimately own all data collected about themselves and can delete their information within their profile settings at any time.

Data collected will be used by Northamptonshire Sport to monitor and evaluate the Northamptonshire Sport website and to gather insight into sport and physical activity interests and habits.

Users can amend personal information stored on the Northamptonshire Sport website and edit privacy settings and information displayed about them.

Users can opt out of receiving communications at any time.


We may take photographs and video of participants at our events and activities. If we do we will make participants aware that we are doing this and give you the opportunity to tell us you don't want your photograph taken.

We will only use photographs and videos for the purposes of promoting our activities and the benefits of sport and physical activity in general. This may be in printed materials and on our website and social media.

We won't identify people in the images unless we ask their permission.

We won't sell images to third parties.

Links outside the site

This site contains links to other sites. SportSuite is not responsible for the privacy practices or content of these web sites.

Software Security

The SportSuite software has been built as a scalable platform using PHP 5, MySQL and Redis running on Linux (Centos). The site is hosted in London with Rackspace UK using their Cloud Servers product, allowing capacity to be resized depending on demand.

All the data is held in one central database, allowing users to move companies, sports clubs, or counties, whilst retaining their personal data. The software is encrypted with a 256-bit encryption. All logins are protected and passwords are stored in a way that cannot be retrieved (users must generate new ones).

The server will store nightly snapshots of the database for the past 7 days, and then the server is backed up using Rackspace Cloud backup and also nightly rsync to a NAS in the Cuttlefish main office for double redundancy.

The software has been designed as responsive, allowing users to access it from mobile and tablet devices as well as desktop computers.


Northamptonshire Sport reserves the right to modify the information contained on and functionality of this site at anytime without notice. This site, all information and materials on it and all functionality are provided to you "as is" without warranty of any kind. Northamptonshire Sport does not represent or warrant that the information accessible via the website is accurate, complete or up to date. Visitors who use this website and rely on any information do so at their own risk. Northamptonshire Sport will not be liable (to the fullest extent permitted by law) for any loss, damage or inconvenience arising as a consequence of any use of or the inability to use any information on this site.

Northamptonshire Sport takes no responsibility for the contents of linked websites and links should not be taken as endorsement of any kind.

Contacting us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us.

Northamptonshire Sport

Northamptonshire Sport
One Angel Square
Angel Street
01604 366976


01604 366 976

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