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Policies and Procedures

Child Protection Policy

A "child protection" or "safeguarding" policy is a statement that makes it clear to staff, parents and children what the organisation or group thinks about safeguarding, and what it will do to keep children safe.

It is considered best practice for all organisations working with children to have a child protection policy in place.

A child protection or safeguarding policy sets out:

  • what the organisation wishes to say about keeping children safe
  • why the organisation is taking these steps
  • how, in broad terms, the organisation is going to meet this responsibility
  • who it applies and relates to (for example all staff and volunteers, children up to 18 years old)
  • how the organisation will put the policy into action and how it links to other relevant policies and procedures, for example taking photographs and videos, internet use, and recruitment.

It should be no longer than one or two sides of A4 paper.

The policy should also:

  • identify the organisation or group, its purpose and function
  • recognise the needs of children from minority ethnic groups and disabled children and the barriers they may face, especially around communication
  • briefly state the main law and guidance that supports the policy.

Organisations should also have an action plan that states how it will ensure that everyone, including children, is aware of and understands the child protection policy. This needs to explain how people will be told about the safeguards, including disabled people and people who use different languages.

Safeguarding checklist - CPSU guide to policies, procedures and practices
Sample safeguarding/child protection policy statement

Code of Conduct/Behaviour

Codes of Conduct/behaviour should be in place for; coaches, volunteers, spectators, parents / carers and participants. These should be promoted to and adopted by everyone concerned.

Health & Safety

This should include details of:

  • Risk assessment procedures
  • Participants consent forms (including details of emergency contacts, medical history, special requirements and where necessary consent for photography and/or video to be taken)
  • How to respond to an incident or accident
  • Who is contact/s should a health and safety concern arise.

Sample code of conduct for staff and volunteers

Sample code of conduct for parents and carers

Sample code of conduct for children

Equity Policy/Statement

This should reflect that the rights, dignity and worth of everyone should be respected and everyone should be treated equally within the context of their sport. This should be reflected within the clubs'/organisations constitution.

Activity Delivery Check list

Recruitment & Screening

All sports coaches, leaders, officials, volunteers and paid staff who have direct contact with children and young people must be appropriately screened to establish suitability to work with this age group, this should include:

  • The successful completion of an enhanced Disclosure and Barring Service (CRB) check (formerly CRB) - Contact your Governing Body or visit https://www.gov.uk/disclosure-barring-service-check/overview for further information
  • A minimum of 2 references are taken and followed up
  • Qualifications are checked.

The CPSU has produced some guidance for the safer recruitment, selection and supervision of staff.

Child Protection/Welfare Officer/s

All sports clubs must have a designated child protection/welfare officer in place. There should also be a deputy officer to provide support.

The child protection/welfare officer/s should be responsible for the implementation of the child protection policy, and should have a specific role description in place. The club/organisation should also ensure that the designated officer/s has the appropriate training and has support from the club committee.

Sports National Governing Bodies will provide advice and guidance to sports clubs on the role of the child protection/welfare officer.


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