CCDG Constitition

1. Title

The name of the group shall be the Northamptonshire Sport Club / Coach Development group, hereafter to be referred as the Group. The Group is responsible to the Northamptonshire Sport Partnership Group.

 

2. Objectives

The objectives of the group shall be:

  • To co-ordinate the county wide strategic implementation of national/ regional and local initiatives relating to coach development, coaching development, coach education and club development.
  • To develop an action plan, linked to countywide coaching and club strategies, to identify key priorities for the group and review at the groups AGM.
  • To advocate the importance of coaching and club matters and ensure that information is fed to appropriate organisations / channels.
  • To provide guidance and support to Advisory Focus Groups Sport, Physical Activity, Community and Education & Skills.
  • To co-ordinate training opportunities, on specific club / coach issue, for organisations and individuals involved in club / coach development.
  • To co-ordinate information sharing and promote examples of good practice.
  • To co-ordinate and regulate the information sent to clubs and coaches to try and avoid duplication, and ensure that update information is made available to clubs / coaches for example the club / coach development programme and on the web.
  • Establish clarification on the roles and responsibilities for everyone involved in club / coach development in the county.
  • To investigate and develop new initiatives and pilot scheme with in Northamptonshire.

 

3. Membership

3.1           
Membership of the Group will comprise of representatives from a variety of organisations who have a club / coach development remit. The Group shall comprise of representatives from the following groups:

  • Sports Development Officers / Local Authorities
  • Leisure / Sports Facilities
  • Community Sports Development
  • Northamptonshire Sport
  • Local Governing Body x 3
  • Education (School Sports Partnerships / Specialist Sports Colleges)
  • Higher / Further Education
  • Voluntary Sector
  • Equity / Equal Opportunities
  • Sports Coach UK / Coach/ing

Additional members may be co-opted onto the group as required to advise on specific projects / areas of work

Individuals who wish to use the group for consultation or advice may also attend at the discretion of the elected chair.
 
3.2           
A distinct channel of communication will exist between group representatives and the organisations / sectorthey represent. This communication will enable group members to feedback relevant issues and will allow non members to table ideas / issues.
 
3.3           
No membership fee will exist as membership is voluntary in order to achieve the stated goals.
 
3.4           
Representative members of the Group shall be appointed by nomination from their constituent bodies.
 
3.5           
In the event of a member leaving the Group a new representative will be elected by the organisations to which they represented.
 
3.6           
Each representative will represent their constituent bodies for a two year period, after which elections will take place. The same representative may be re-elected, there is no limit to the number of consecutive years a representative can be re elected.
 
3.7           
Elections will take place on a biennial basis one month prior to the AGM. New representatives elected onto the group will be announced at the AGM.

 

4. Officers

The Group members will take on the various day to day roles involved in running the group, these include:

  • Chairperson
  • Secretary
  • Treasurer

 

5. Election of Officers
 
5.1            
The officers will be elected annually, by members of the Group.
 
5.2           
All officers are elected for a period of one year, but may be re-elected to the same or other office the following year. There is no limit to the number of consecutive years an officer can be re elected into the same role.
 
5.3           
Casual vacancies may be filled by the Group by co-option.  Any persons so co-opted shall serve as any other member.

 

6. Management
 
6.1           
Meetings shall be held as frequently as may be found necessary, but should meet at least 3 times a year (exluding the AGM).
 
6.2           
Three members of the group shall constitute a quorum (a minimum of one officer must be present).
 
6.3           
Voting at meeting shall be by a simple majority, with the Chair having the discretion of a second casting vote.

 

7. Finance
 
7.1           
The Group will be financed through grant aid and other suitable means. The Group will hold an independent bank account and the treasurer will keep an accurate account of finances. Details of the Groups finances will be made available for all reasonable inspection and be audited before the A.G.M
 
7.2           
A maximum of three group members will be authorised signatories.
 
7.3           
The Group will approve any cheques or payments requested over the sum of £500. Cheques or payments under the sum of £500 may be processed by an officer with agreement of two group members.

 

8. Equity Statement
 
8.1           
The Group will adopt and work with in the Northamptonshire Sport Partnerships adopted Equity Policy.

 

9. General Meetings
 
9.1           
The A.G.M of the forum shall be held no later than the end of June each year. The business of the A.G.M shall include reports on activities of the Group during the proceeding year. The A.G.M will be an open forum, bi annual election for group members will take place at the AGM bi annually.
 
9.2           
Notice of the A.G.M shall be given at least 28 days prior to the meeting, all items of business being identified at least 14 days before the meeting.

 

10. Alterations to the Constitution
 
10.1       
Alterations to the Constitution may only be considered at an Annual General Meeting, convened with the required written notice of the proposal.  Any alterations or amendments must be proposed and seconded by members of the Group.  Such alterations shall only be passed with the support of at least 3 of those members present at a quorate meeting.

 

11. Dissolution
 
If at any General Meeting a motion is passed to dissolve the Group, the officers shall proceed to realise the assets of the Group and discharge all debts and liabilities.  Any remaining assets will be passed over to one or more organisations that have similar the aims and objectives of the group.

 

12. Adoption

This constitution was adopted by the Group on 24 August 2005.  This constitution was last ammended in July 2006.